While this reduces the expense and challenge of managing it in-house, youll just have to trust that the company is handling your data properly.Because there are so many choices on the market, we researched dozens of options to pick the best software for various types of businesses.To make our selections, we considered factors such as hosting options, search capabilities and scanning choices.If you need a document management system for your small business, this guide will help you choose the best one for your needs.
Microsoft SharePoint Best Overall Compare Quotes Summary Microsoft SharePoint is a leader in the document management and collaboration space, and for good reason. Its comprehensive slate of features includes the ability to establish content hubs or organize archives by teams. It allows you to create custom metadata fields across all files stored in the system, making it easy to tailor the way you organize your documents to your businesss needs. It is especially convenient for businesses that already use other Microsoft products, such as Office 365. SharePoint offers a flexible and scalable platform to organize and manage your documents and to collaborate on creation and editing. ![]() Home Office Document Management Software Full Review OfRead our full review of Microsoft SharePoint Rubex by eFileCabinet Best Low-Cost System Compare Quotes Summary Rubex by eFileCabinet Online is a cloud-based solution that starts at the competitive price of 15 per user, per month. It allows remote employees to log in from any computer with internet access and have the exact same functionality as they do when working from the office. In fact, we previously selected Rubex by eFileCabinet as the best document management system for businesses with a remote workforce. It has a sophisticated mobile app that provides access to every stored file. The system uses a traditional cabinet-folder filing structure and provides several ways to search for documents. Rubex by eFileCabinet Online is available in three pricing plans, which vary in features and storage. Read our full review of Rubex by eFileCabinet M-Files Ease of Use Compare Quotes Summary M-Files is a comprehensive document management system that contains numerous features so businesses can organize documents, digitize large volumes of physical papers and automate several workflow processes. The interface is modeled off Windows Explorer and easy to learn. Home Office Document Management Software Free System CompareRead our full review of M-Files VIENNA Advantage Community Best Free System Compare Quotes Summary VIENNA Advantage is an open-source, community-driven document management system that is available to businesses for free. Its user-friendly interface is easy to navigate and neatly organized. It has workflow automation options to streamline tasks and secure encryption of sensitive documents. It is also scalable, allowing your business to grow with a free document management system. The challenge associated with VIENNA Advantage is technical; you must rely on the support of its user community to help you implement the software and troubleshoot any issues. Unlike paid document management software, VIENNA Advantage does not offer a tech support team. Read our full review of VIENNA Advantage Community Document Management Software Costs. The first and perhaps most important factor in the cost of your document management system is whether you select a cloud-based or on-premises version.
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